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Undersecretaries Helper Secretaries Agency and Tool Administrators Regional Directors Education Department Superintendents Open Elementary and Secondary Universities Heads Others Concerned

Undersecretaries Helper Secretaries Agency and Tool Administrators Regional Directors Education Department Superintendents Open Elementary and Secondary Universities Heads Others Concerned

1. The office of knowledge (DepEd) challenges the enclosed Pointers the send of students’ School lists, which build regular systems and protocols to the inquire, and discharge of learners’ type 137 (long-lasting track record) and kind 138 (document cards) in all of the open public universities nationwide.

2. This coverage is designed to ensure the smooth and productive asking for and publishing of learners’ college data without inconveniencing the learners and folks.

3. All DepEd assignments and other related issuances, rules and regulations, and provisions, which might be irreconcilable with this particular insurance, were hereby repealed, rescinded, or altered correctly.



I. Rationale

There’s two fundamental college information that report the learner’s visibility and scholastic and extra-curricular standings: kind 137, referred to as the lasting track record, which contains the learner’s profile and old academic track record, and kind 138 and/or state Card which will show the scholastic abilities of a learner in a given class spring. DepEd Order No. 8, s. 2015, the class room review coverage, furnished the rules to the expertise are a part of paperwork 137 and 138.

Type 138 is released to score 1 to 10 learners every end of the grading time while levels 11 to 12 will get it every end session. At the end of the school year, Form 138 was a required report for a learner entering to another location rank levels as it likewise indicates the learner’s advertising level. Then again, university regulators request the discharge of version 137 of Grades 1 to 12 learners who send to a different college or transition from basic to secondary.

From inside the lack of conclusive protocols, the entire process of asking for and launching of recognized school data of students changes per faculty. This strategy shall establish the tasks getting followed from the school in dealing with the learner’s college paperwork any time students enroll, pass institutes, and request essential paperwork other related requirements.

II. Setting from the Rules

This arrange will set up standard functions and methodologies during the request and release of learners’ Form 137 (long lasting report) and type 138 (state cards) in most institutions and universities department Offices (SDOs) nationwide.

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III. Definition of Keywords

  1. Version 137 (Permanent tape) – lasting college learner record exhibiting the traditional educational and co-curricular tape associated with the student
  2. Version 138 (review credit) – file revealing the scholastic show of a student in a provided university year
  3. Obtaining Faculty – the school asking for for any permanent records of a moving learner
  4. Originating college – the school releasing the long lasting documents of a transferring learner

IV. Approach Statement

The division hereby establishes the standard procedures and protocols in seeking and issuing of learner’s university records. This device adheres to the DepEd’s experience, purpose and core ideals and subscribes to the theory of:

a. totally free, standard standard education;

b. visibility and responsibility;

c. convenience and timely launch of learners’ university record; and

d. Safeguards and confidentiality of students’ registers.

Directions on Learner’s Class Record

This approach outlines the normal methods in the send of students’ faculty reports. This approach details the procedures in asking for the long-lasting university reports (Form 137) for a simple yet effective send of documentation without inconveniencing mom and dad and also the learners.

To ensure the effective production and transfer of learners’ school information, this shall be seen:

a. The exchange of files of students should made simple and fast without encumbering the learners and mothers. But this should certainly not undermine the confidentiality and security of school records.

b. obtaining facilities shall safe all long-term files (Form 137) of most incoming learners until the close of 1st grading years. For transferred-in students via college yr, pass of information shall be secured thirty days (30) from first-day of university presence.

c. Learners and/or their folks or guard usually are not allowed to hand-carry the long-lasting registers (kind 137) with the obtaining school.

d. In case there is unavailability of Form 137 as a result of circumstance beyond all of our control, the review on offers (class version 5) can be employed as replace, you’ll find on schooling Division Office (SDO).

age. The student data process (LIS) will be utilized as system from inside the ask and release of learner university files; ergo the deal shall strictly feel relating to the obtaining and coming universities best.

All of the following processes must certanly be implemented to enable the demand and release processes:

A. School-to-School Pass of Type 137

The bulk of deals on send of learner’s class history usually take place during enrolment years and following orifice of courses. To help the clean and quick pass of reports, the flowchart below talks of the whole process of consult and discharge of learners’ kind 137between the obtaining school and coming university;

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